If specialized supplies and materials are needed to conduct programs, you may also want to have a grouping for Program Specific Expenses. Travel, Parking and Accommodations (local and long distance, vehicle rentals, etc.).Office and Miscellaneous (postage and shipping, printing and copying, telecom and Internet, website maintenance, software licenses, etc.).Occupancy (rent, utilities, security, custodial, refuse, etc.).Equipment, Depreciation, and Repairs (observe capitalization thresholds for purchases).Business and Organizational (bank and credit card fees, interest, insurance, filing fees, staff development and recruitment, advertising, etc.).Contractors and Professional Fees (program contractors, consultants, accountants, lawyers, etc.).Salaries and Related Expenses (gross salaries, payroll taxes, unemployment, health/other insurance, workers comp, retirement, etc.).The best practice for greatest accuracy is to name line items clearly with commonly understood word meanings rather than to use jargon or vague names subject to interpretation.ĭetailed line items can be grouped to allow for summary reporting, for example: Make an effort to ensure that the program and finance staff use the same line-item names to mean the same thing – this may take some negotiating. Misalignment between budget and accounting line items necessitates tedious regrouping of numbers for budget comparison reports and can lead to over-spending of accounting line items not represented in the budgeting process. ![]() This is especially true for expense line items. It is important to have the accounting line items in your accounting software match the line items in your budget template. The SOA shows the nonprofit organization’s revenue, expenses, and net revenue (surplus or deficit) for a specific period of time, all or part of a fiscal year. ![]() The Statement of Activities (SOA) is the correct nonprofit term for what we may have commonly called the income statement, budget report, profit & loss, income and expense report, etc.
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